Proposal Co-Ordinator – Oceaneering – Rosyth


Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world’s premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Duties & Responsibilities


To add value to the Bids & Proposals (B&P) process. This function is pivotal to the success of winning business and minimising commercial risk to Oceaneering. To drive continuous improvement into the B&P process.



  • • Ability to be an individual contributor at appropriate level.
  • • Ability to apply basic knowledge to job under general supervision.
  • • Contributes to completion of routine tasks.
  • • Explains basic facts, practices and policies to internal/external parties.
  • Manage tenders from start to finish adhering to established process, tasks include but are not limited to:
  • Creation and maintenance of Bids & Proposals data in CRM.
  • Collation and management of all data requirements / inputs for the Bids & Proposals process e.g. drawings, schedules, cost estimates, cash-flow summaries, as part of a standard process.
  • Working as a core team member for each Bids & Proposals and liaising with other Functions as required e.g. Sales, Estimating, Proposals Engineering, Finance, Project Management, Contracts.
  • Facilitate and prepare content for procedural review meetings on cost, risk and lessons learned.
  • Attend clarification meetings, sales hand-over meets and kick-off meetings as required (may not all be held on-site).
  • Client contact – by phone, e-mail and/or media call.
  • Prioritise multiple projects, consistently meet challenging deadlines and effectively assimilate contractual, technical and commercial information in order to provide highly responsive level of service to customer requirements.
  • Process orders as required in line with the established Project Management process.
  • Perform the assigned tasks with due diligence regarding the Integrated Management Systems of the Company.
  • Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
  • Displays required levels of engagement and a positive `can-do` attitude while consistently supporting Oceaneering culture of Safety, Quality, ongoing learning and continual improvement.
  • Some travel within and out-with the UK may be required.
  • Efficiency in the use of Microsoft Excel, Word, and bid writing software is required.
  • Support the Tendering Manager in ensuring appropriate controls are in place across the business and compliance with all reporting standards.
  • Strive for continual development on a technical and personal basis inlcuding stretch assignments beyond normal role.
  • Ensure any work-related concerns or breaches in business standards are highlighted to Management in a timely manner and in accordance with any relevant procedures or processes.
  • Help develop colleagues and/or third parties as required.
  • Will consistently display required levels of engagement and a positive ‘can-do’ attitude while consistently supporting Oceaneering’s culture of Safety, Quality, ongoing learning, due diligence and continual improvement.
  • Undertake any other roles as required in order to support business needs
  • Safety

    Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.

    Supervisory Responsibilities

  • This position has NO direct supervisory responsibilities.
  • Reporting Relationship

  • Commercial & Proposals
  • Clients
  • Peer group includes other departments
  • Qualifications

      Qualifications (Alternative or equivalent experience or qualifications can be considered where appropriate)


  • HNC/HND in a business-related subject
  • Previous experience within a similar role

  • Experience of working in the Oil and Gas Sector
  • Knowledge, Skills, Abilities, Competencies and Other Characteristics

  • Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
  • Technical Skills – Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
  • Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
  • Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
  • Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.
  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Business Acumen – Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
  • Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
  • Diversity – Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; Builds a diverse workforce.
  • Ethics – Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
  • Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time
  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
  • Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
  • Knowledge of : Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Adobe Acrobat
  • Working Conditions

    This position is considered OFFICE WORK which is characterized as follows.

  • Almost exclusively indoors during the day and occasionally at night
  • Occasional exposure to airborne dust in the work place
  • Work surface is stable (flat)
  • Physical Activity/Requirements

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    This position is considered LIGHT work.

    Closing Statement

    We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company.

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