Procurement Manager – Contracts – Expleo – Rosyth

Expleo

Expleo is a trusted partner for end-to-end, integrated engineering, quality services and management consulting for digital transformation. We help businesses harness unrelenting technological change to successfully deliver innovations that will help them gain a competitive advantage and improve the everyday lives of people around the globe.

We are seeking a highly organized and motivated Procurement Manager accountable for the procurement and contract management of work packages from inception through to contract closure, ensuring supply chain key deliverables are met to agreed project costs, schedule and quality.

The Procurement Manager Contracts will have responsibility for multiple work packages and typically c.£30m expenditure.

Responsibilities

Managing contract deliverables, supplier progress and performance to ensure effective delivery of contracted requirements.

Managing contract risks and change, and implementing effective mitigations to meet project cost, schedule and quality requirements
Supporting the delivery of project objectives through the rigorous management of supplier performance with regular progress reporting and stakeholder engagement

Direct, influence and manage suppliers and stakeholders ensuring timely provision of contracted deliverables (e.g. drawings, specifications, quality requirements, technical and document deliverables, scheduling requirements, progress reports) and on time delivery of equipment, materials and services.

Lead negotiations with suppliers to ensure that the most cost effective supply solutions, contractual risk is minimised and bargaining power across the projects and site is maximise

Ensure strict adherence within the supply chain to Client Technical and Quality ‘Flow Down’ requirements monitoring compliance

Supplier Performance

Direct, influence and manage all subcontract activities ensuring delivery to schedule and maximise cost saving opportunities whilst minimising risk to safety and quality

Progress / Cost Reporting

Ensure good financial / budgetary controls and reporting structure throughout life of project including earned value management, CPI and SPI.

Managing Change / Risk.

Manage work scope changes, potential downtime/variation claims and identify opportunities to remove blockers which prevent project delivery.

Ensure Change Management is fully documented and tracked at all times, challenging Subcontractor claims and ensuring fully detailed substantiations are provided where onward transmission to the client is required.

Identifying and monitoring subcontract Risks and considering these to overall project risks, planning and implementing responses and mitigation to them as well as responding to other issues that affect the project.

Revenue/Budget Responsibility

Typically managing high value and complex work packages

Spend responsibility in line with Project Controls Delegated Authority

Managing multiple work packages up to typically £30m+

SHE Behaviours

Ensure compliance with the SHE Management System, mitigating risks and improving overall SHE performance

Provide suitable information / communication for the project team and suppliers to undertake all activities in a safe and environmentally friendly manner

Actively support the company’s Health, Safety and Environmental, policy and procedures

Key Outputs/Deliverables

Contract requirements and objectives delivered to schedule and budget

Weekly/monthly contract progress reviews with recorded minutes and actions

Monthly progress and cost reporting

Management of agreed change with variation registers and supporting substantiation

Describe with whom the role regularly interfaces

Project Manager(s)

Engineering Managers

Business Unit Directors

Senior Managers

External Stakeholders – supplier and Subcontractors

Peers

Supply chain

Qualifications

Engineering Degree or equivalent through work experience

Project Management or equivalent professional qualification Responsibility / Accountability Contract Delivery

Skills

Technical Skills

Knowledge and practitioner of Project Management principles and practice

Good understanding of contract terms and conditions and the ability to manage flow-down terms from customer contracts

Experience of standard form contracts i.e FIDIC, NEC3, LOGIC and BIMCO

Cost control, earned value management, planning and budgeting

In depth understanding and management of contract change and control of variations

Knowledge and practitioner of contract management, supply principles, processes and practice

Excellent analytical and problem solving skills.

Well-developed ability to manage budgets and interpret financial data

Develop and manage supplier performance to deliver on schedule and within budget

Key Behaviours

Well-developed communication skills and ability to liaise with multiple stakeholders, customers, project team and suppliers at all levels

Good negotiating and influencing skills at all levels of the business to ensure project requirements are met

Makes sound decisions of varying complexity based on objective analysis and judgement

Uses business knowledge to effectively plan ahead, identifying priorities and resources to ensure all tasks are delivered effectively to cost and time

Takes responsibility for own contribution to the success of personal, team and company objectives in the immediate and longer term

Self-motivated with drive to deliver results

Change mind-set with a strong work ethic and ability to manage ambiguity

Experience

Extensive experience in managing contract delivery in construction, engineering or manufacturing sectors

Extensive experience in contract management

Advantageous to have a strong Engineering background and experience of complex engineering projects with EPC methodologies

Benefits

Collaborative working environment – we stand shoulder to shoulder with our clients and our peers through good times and challenges 

We empower all passionate technology loving professionals by allowing them to expand their skills and take part in inspiring projects

Always working as one team, our people are not afraid to think big and challenge the status quo 

“We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age”. 

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